Description
GENERAL DUTIES
May communicate with internal and external clients to answer questions, disseminate or explain information, take orders, and address complaints.
May complete work schedules, manage calendars, and arrange appointments.
May create a wide variety of template, company-sanctioned marketing materials that may include maps, advertisements, demographic reports, and executive summary brochures for in-house and client presentations using advanced desktop, graphic, and mapping software.
May perform a variety of facilities and maintenance duties such as processing work orders for maintenance.
EVENTS
May complete work schedules, manage calendars, and arrange appointments.
May create a wide variety of template, company-sanctioned marketing materials that may include maps, advertisements, demographic reports, and executive summary brochures for in-house and client presentations using advanced desktop, graphic, and mapping software.
May perform a variety of facilities and maintenance duties such as processing work orders for maintenance.
EVENTS
Support Corporate Services Manager in executing onsite events.
Maintain events calendar to ensure there are no scheduling conflicts.
Manage existing audio visual equipment and procure new when needed.
Coordinate transportation for large events as required.
MOVES
Maintain events calendar to ensure there are no scheduling conflicts.
Manage existing audio visual equipment and procure new when needed.
Coordinate transportation for large events as required.
MOVES
Support Corporate Services Manager in all aspects of the Moves , Adds, Changes process.
CONFERENCE ROOM MANAGEMENT
Maintain administrative rights for meeting room manager for the JAX campus.
Responsible for updating all details in meeting room manager when changes occur.
Assist with handling conflicts with regards to video conferencing availability when necessary.
Create and post daily conference room signage.
Keep whiteboard / wall talker supplies stocked.
ACCOUNTS PAYABLE / RECEIVABLE
Verifies the accuracy of invoices and other accounting documents or records.
Processes transactions such as disbursements, expense vouchers, cash receipts, etc.
Enters data into financial system.
Prepares reports to validate transactions.
Reconciles records with internal company employees and management, or external vendors or customers.
Investigates questionable or irreconcilable differences and reports these issue to the appropriate individual.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required. Minimum 2 years of related experience.
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Strong computer skills (Microsoft Office: Word, Excel, Outlook, PowerPoint & Access) required.
Ability to work in a fast pace environment
Good organization skills
Excellent interpersonal skills
Dependable and flexible
Ability to communicate effectively with clients, team members and colleagues
Must be a team player and able to work collaboratively with and through others
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans
This job is no longer active.