Executive Assistant

Location: New York, NY

Collaborative Construction Management (CCM) is the leading adaptive reuse specialist in New York City.

Since 1997, the firm has transformed 40 properties, in excess of 9 million square feet, into residential, hospitality, co-work and repositioned commercial office space. CCM employs the strength of its team’s collective experience along with a depth of industry relationships among design professionals and sub-contractors to provide the most comprehensive and cost-effective integrated delivery process available.

Job Description: Executive Assistant

The Executive Assistant will provide support to senior management performing diverse administrative and project management functions. Independently complete assigned non-routine tasks to meet specific goals, serving as the primary liaison between the executives, the internal organization, clients, consultants and sub-contractors.

Responsibilities Include:

• Interface with entrepreneurial and institutional clients, design consultants, sub-contractors, legal, IT, tax and insurance professionals.
• Draft, prepare, proofread, file correspondence, memos, and other documents.
• Compile, process and analyze data based on research objectives and prepare reports.
• Manage and maintain executive calendars
• Organize, schedule and coordinate internal and external meetings and conference calls. Follow up on action items and report status to attendees.
• Maintain and update directories, contact and distribution lists.
• Coordinate work with third party suppliers to address support needs on behalf of the company.
• Special projects as needed, including marketing and website updates, event planning, etc.
• Personal tasks as needed.

Qualifications:

• Energetic and conscientious team player with the ability to multi-task under pressure in a fast-paced environment.
• Excellent oral and written communication skills.
• Extraordinary attention to detail with high level of accuracy.
• Strong planning, presentation and organizational skills.
• Handle confidential matters with discretion.
• Resourceful, creative, and able to adapt quickly and effectively to unexpected changes in a positive manner.

Experience:

• Minimum 5+ years in construction, real estate, Architectural or Engineering related field.
• Minimum 5+ years supporting high level executive.
• Advanced knowledge of Outlook, Word, and Excel. Knowledge of QuickBooks and scheduling software a plus.

Compensation:

Commensurate with experience.