Property Administrator

A well-established and rapidly growing strategic investor, owner and operator of neighborhood and community shopping centers throughout the US is seeking Property Administrator.

We are seeking an intelligent, motivated, detail-oriented individual to work full-time in our Atlanta office. This position will be responsible for assisting Property Management with oversight of all aspects of property management for a broad portfolio of high-quality assets throughout the Southeast Region. The position will be servicing a multi-state portfolio across the southeastern US. Light travel may be required, occasionally overnight.

Duties to include:

• Assists in responding to tenant calls/emails for maintenance, dispatches appropriate vendors and follow up until completion.
• Assist PM with tenant move in and move out procedures.
• Drafts, finalizes, and maintains all vendor contracts and assists PM in collecting qualification information.
• Reviewing/coding invoices for Manager’s approval.
• Monitors receivables and contacts tenants to collect outstanding balances.
• Processes and distributes tenant bill backs (R&M, Water/Sewer, etc.)
• Monitors and collects gross sales, HVAC, and grease trap maintenance contracts. Tracks breakpoint for reporting tenants.
• Procure, maintain, and track tenant and vendor insurance certificates to ensure compliance.
• Drafts and distributes internal default notices, rent increase letters, RCD/Possession notices and option notices as directed by PM.
• Ensure all electronic and hard files for the properties are organized and updated.
• Assists with executing the on-boarding process for acquisitions of new properties and preparing current assets for dispositions.
• Assist with additional duties as needed.