Lease Administrator

Primary Function

Responsible for entering, monitoring, and reporting lease related information and manage PGRE’s Accounts Receivable process.

Primary Responsibilities

• Enter, monitor, and report lease related information
• Abstract, interpret, and analyze information on leases, amendments, assignments, and other legal documents in accordance with departmental procedures
• Oversee the work of 3rd Party service providers, including review of lease abstracts, floor plans and addressing inquiries
• Process monthly billing and execute rent up, rent roll and manual billing processes, including overage rent
• Enter lease information into the financial system
• Monitor lease documents for commencement date to ensure timely processing
• Monitor key lease provisions (e.g., options, expirations, kick-outs and co-tenancy)
• Maintain real estate lease schedules outlining necessary REIT leasing reporting (e.g., mark to market rent)
• Report and track monthly portfolio occupancy
• Process billing, including billing relating to all escalations
• Assist with quarterly lease reporting
• Prepare and/or review ad hoc reports, as needed
• Manage PGRE’s Accounts Receivable process
  • Review and post month-end closing
  • Review and post tenant adjustments in MRI
  • Maintain, update, and generate regular Accounts Receivable aging analyses
  • Coordinate with Internal Audit to test and ensure that the Accounts Receivable function is using prescribed controls
• Coordinate with and provide information to external audit as needed
• Perform other duties and special projects as assigned

Education & Experience

• Bachelor's degree in Accounting or a related field preferred
• Minimum of 4 years of related experience in real estate lease administration and accounting
• Experience in a public organization or REIT preferred
• Experience working with accounting software
• Demonstrated ability to independently and consistently produce high quality work

Essential Skills & Qualifications

• Strong understanding of the lease administration and abstraction practices of real estate organizations
• Strong understanding of lease contracts
• Strong understanding of lease and general accounting principles
• Strong understanding of accounts receivable practices of real estate organizations, and general bookkeeping procedures
• Strong organization, planning and coordination skills
• Ability to decipher, interpret and summarize legal language
• Strong commercial real estate software and MS office (Excel) skills
• Fine attention to detail
• Strong written and verbal communication skills
• Customer service orientation
• Ability to meet strict deadlines and work independently

Internal & External Contacts

• Regularly interfaces both verbally and in writing with management and staff in Finance and Accounting, Leasing, Legal, Acquisitions, Asset Management, Property Management and HR
• Interfaces with external vendors